Holidays & sick leave
Holidays
Introduction
As you may know, we improvise a bit with holidays at OCC. The logic behind this is that we all work very hard, with high motivation and dedication, to support our target groups. We often make many hours and we don't just do this to get our salary at the end of the month, but rather to offer the best support possible as part of the ideals of OCC.
OFFICIAL NR. OF HOLIDAYS Please check your contract for your the official number of holidays you can take or contact your main manager or OCC's director for more details. If you are an ESC volunteer, you will have 2 holidays for each month that you work with us (according to Erasmus+ official rules).
Requesting holidays
In return for your dedication, we offer many flexibility with holidays. That means there are no specific limits, except if your ESC (then we stick to the above mentioned days, but with flexibility). You can make any request to your manager and we can see what's possible together. Together with your manager and colleagues, you can plan your holiday period, whether it's just a long weekend or a longer holiday period.
To officially request your holidays, please fill this form.
BANK HOLIDAYS
In theory we are always off on bank holidays. However, in case we have an event or there is another reason we need you to work on a bank holiday, we will always specifically request you to work by email or Slack.
Sick leave
In case of sickness, employees must notify the coordinator immediately.
The person who is sick should go to the doctor and bring a medical certificate. If the provision, by medical prescription, is to stay at home for a few days. It has to be kept in mind that, on the third day of sick leave, the person has to go to return to work or provide a sick leave certificate and send it to the coordinator. Without the certificate, he/she will be considered absent from work and will be penalized.
Likewise, when the person returns to work, the certificate must be brought and handed in to the coordinator.
Out of office checklist
Update your slack status and disable notifications
Set a proper out of office in Gmail with a backup person and the date you return
Inform your backup colleague about any urgent, pending issues/topics to take care off
Use the 'Out of Office' funcionality in Google Calendar to automatically block calendar invites and show others when you are away
Write a template message you can easily send to people contacting you on WhatsApp saying to drop you an email and save it to your notes in your phone
OUT OF OFFICE GMAIL TEMPLATE (please paste by using CTRL+SHIFT+V)
Thank you for your email.
I do not have access to my email/Slack until [Date+Time}. As soon as I am back I will reply to your message.
For urgent matters please contact [Name] for Open Cultural Center related questions at [name]@openculturalcenter.org.
Thank you.
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